Chief Financial Officer
The Department of Finance is responsible for administering the financial affairs of the parish. It is managed by the Parish Financial Advisor and support staff.
Overview of Services and Core Functions
One of the primary functions of the finance department is to prepare for the general funds and enterprise funds to be adopted by the council annually. This process usually begins in July each year after the completion of our annual audit. The budget is required to be introduced to the council as per the Parish Charter 60 days before the new fiscal year. and usually last eight (8) to ten (10) weeks. During the audit process, the finance staff is assisting the auditors on a daily basis gathering the information requested. On a monthly basis, the accounts payable staff consisting of two (2) employees processes all invoices that have been approved with the proper documentation. The accountants consisting of three (3) employees process all cash receipts, ACH entries and monthly accruals, etc. into the accounting software program. All cash accounts we currently have with Capital One Bank and Omni Bank are then balanced to our general ledger cash accounts. The balance sheet accounts and interfund transfers are also balanced on a monthly basis. Our payroll department consisting of one (1) staff member processes payroll on a bi-weekly, semi-monthly, monthly, and quarterly basis. Once all related parties have posted their work for the month, financial reports are prepared indicating the current status of all budgets. The reports are given to all members of administration along with the council monthly. All documents for the payroll department and the accounts payable department are scanned into the Laserfische system once they have been processed.
On a monthly and quarterly basis, all federal and state required reporting such as the 941 reconciliation, retirement contribution reporting and payroll withholdings are processed. We currently have several General Obligation Bonds, Certificates of Indebtedness and Revenue Bonds which are maintained monthly to ensure the timely payments of all principal and interest due. On a monthly basis a staff member tracks all fixed assets being processed to ensure that all purchases are being coded properly.